January 28, 2013

Compensation Fund/COIDA Registration

Important Information

1. What is the Compensation Fund and when must a business register for it?

The Compensation Fund also known as WCA or COIDA (Compensation for Occupational Injuries and Diseases Act) is a government institution put in place to protect employees and employers should an injury/disease/death occur to any employee “in the line of duty”.

According to labour law as soon as a business employ a worker (can only be one), the business must register with the Compensation Fund.

2. Does the business or the employees register with the Compensation Fund?

The business is registered with the Compensation Fund. The Compensation Fund registration number is registered in the business name and will stand until de-registered.

3. What are the consequences for my business if I am not registered with the Compensation Fund?

Apart from breaking the law the business can face huge fines or even prosecution for not complying with the Act . The business can be held responsible for huge amounts of money due to claims relating to injury on duty, diseases or death from an employee.

4. I am a sole proprietor, should I still register?

Yes, as soon as you employ one worker you must register with the Compensation Fund.

5. What happens after my business has been registered with the Compensation Fund?

A Return of Earnings (W.as.8) form must be submitted to the Fund before 31 March annually. Based on the amount of earnings (salaries) paid to employees and members, and category the business falls under an assessment will be raised and become payable.

6. What do I do if I am registered and an injury/death on duty occurs?

A claim then needs to be raised with the Compensation Fund who will investigate the circumstances. Subject to certain circumstances the Compensation Fund will then be responsible for any costs.

7. Can I get a letter of good standing once registered?

Once the provisional assessment has been paid a letter of good standing can be obtained from our office at a fee od R513.

How does it work?

Step 1

Simply complete the form below and submit.

Step 2

Pay the R741-00 and fax/email us the proof of payment.

Step 3

Send documents through as requested below.

  • We will send you a proof of submission to Compensation Fund (stamped 1st page of the application form) and a letter on our letterhead stating that registration is in process within 3 working days.
  • Once submitted the registration is in the hands of the compensation Fund who are experiencing huge backlogs currently.
  • Therefore we are unable to give a timeframe of when the registration will be complete.
  • We do however follow up frequently with the Fund.
  • Once registered a provisional assessment will be raised by the Compensation Fund.
  • Once assessed fees have been paid where applicable, application for a letter of good standing can be done through our website at a fee of R741-00.

What documents are needed?

Please fax or e-mail us the following documents after completing the online form below.

  1. In case of a CC/Company the incorporation certificate of the business (CK1/CK2/CM1+CM29/COR 14.3)
  2. In case of a CC/Company copies of the ID’s of all of the members/directors
  3. In case of a sole proprietor a copy of the ID of the owner of the business
Once registered and provisional fees have been paid where applicable, application for a letter of good standing can be done through our website at a fee of R741-00.
Click Here To Register